2008 Annual Meeting & Election Information

October 13, 2008

The Grove Homeowners’ Association

Annual Meeting Notice

In accordance with The Grove Bylaws, Article II, Section C, Annual Meetings, “The annual meetings of the Association shall be held in the last calendar quarter of each year at such time as shall be determined by the Board.” and Article II, Section E, Notice of Meetings, “The secretary shall mail to each member a notice of each meeting of the members at least ten but not more than sixty days prior to such meeting.”; notice for the annual meeting is hereby given.  The annual meeting will be on November 13, 2008 at 6:30 pm at The Grove Clubhouse, 508 Biggin Pond Drive.  If you cannot attend the meeting please return the enclosed proxy.  The agenda for the annual meeting is as follows:

(a)                Roll Call and certifying of proxies.

(b)               Proof of Notice of Meeting.

(c)                Reading of the minutes of preceding meeting.

(d)               Report of Board and Officers.

(e)                Reports of Committees.

(f)                Election or appointment of inspectors of election.

(g)                Election of Directors.

(h)               Unfinished business.

(i)                 New business.

(j)                 Adjournment.

As a reminder, The Grove Homeowners’ Association only allows one real estate sign to be displayed on private property.  No political signs are allowed. Please comply with these rules and regulations.  Failure to comply will cause the Association to assess charges for this violation.

Included with this notice is the 2009 budget.  The dues for 2009 will remain at $350 (three hundred fifty dollars).  The association will be sending out invoices in January for this amount.

The association will be raffling five $50 gas cards at the annual meeting.  You must return your proxy to be eligible for the prizes.  We also need you proxies to establish quorum.  A self-addressed, stamped envelope has been included for your convenience. 

The Grove board of directors is made up of five members.  The five members are elected by the membership at the annual meeting.  Each position has a term of one year.  We will be filling the five positions on the board at this annual meeting.  If you would like to nominate yourself for the board, please call the ACS West office prior to the annual meeting and we will add you to the ballot.  We will also take nominations from the floor at the meeting.

Sincerely,

Robert Small, CMCA®, AMS®

Community Manager