November 8, 2018 –
This will be held on Thursday, November 8, 2018 at 6:30 P.M. at The Grove Clubhouse.
The purposes of the Annual Meeting are to review the past year's operations of the Association, discuss current projects and plans, hold an election for two (2) members to the Board of Directors and vote for an amendment to Article II, Section C of the Bylaws to change when the annual meetings will occur. The current requirement is that the annual meeting be held in fourth calendar quarter of each year. The Board is recommending that you vote “yes” to change this to occur during the second calendar quarter of each year to coincide with the pool opening and thus secure meeting the quorum requirements for annual meetings. To encourage attendance at the Annual Meeting, four $25.00 gift cards will be raffled off during the meeting. You must be present to win!
Article II, Section K of the Bylaws, requires that twenty-five (25%) percent of the neighborhood must vote in order to meet the quorum requirements to hold the Annual Meeting. Therefore, 184 homes must register votes.
For your convenience there is a Proxy/Ballot/Amendment Change to register your vote. Whether or not you plan to attend the meeting, please take a moment to complete and return the Proxy/Ballot/Amendment Change to ensure that your vote is counted. If quorum is not reached, another meeting will be needed, costing the homeowners additional administrative fees. You may return the Proxy/Ballot/Amendment Change to: Community Group, Inc., 3901 Westerre Parkway, Suite 100, Richmond, VA 23233 via US Mail, FAX (804) 346-8640 OR email to firstname.lastname@example.org; or to any Board member. Any proxy shall be void if it is not witnessed, signed and dated, if it purports to be revocable without notice, or if the signature of any of those executing the proxy is invalid. Anyone can witness your signature. Husband may witness wife and vice versa.